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Virtual Assistant

We’re hiring a part-time Virtual Assistant at Proffitt Media! See job description & application details below.


Job Description


Position Overview

This position’s primary focus is to create an organized and supportive environment for our team and our business as a whole. The role is also a support role for our founder, to help her stay organized and on task as she creates new content (both paid and free) to support customers and potential customers.

This role is a work-from-home role. This is a part-time position that reports directly to the owner, while also working closely with other key members of the team. *This role will start out on a 30-day trial basis starting at 2-5 hours per week. Once the 30-day period is over, we’ll evaluate how to proceed.

This is a virtual position and it isn’t always a 9-5 job. This position involves working some evenings and weekends, and at times, responding to team members outside of work hours. Also, because our business uses an online launching business model, a few times per year there will be the need to work additional hours on evenings and weekends preparing for program launches.

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Duties & Responsibilities

Our Virtual Assistant will be responsible for ongoing support for our business and our team. You will: 

  • Be Responsible for Managing Founder’s Email
  • Oversee Customer Support
  • Handle Calendar Management and Scheduling
  • Set Up Meetings Between Client and Customers
  • Supervise Billing and Accounting
  • Track Key Metrics
  • Manage Social Media Accounts
  • Prepare Show Notes for The Proffitt Podcast for Weekly Distribution 
  • Credit Card Dispute Resolution (chargebacks) and Update Systems as Necessary
  • Review & Proofread Promotional Materials and Blog Posts Prior to Distribution for Accuracy

The Virtual Assistant position will have a strong pulse on the business, staying in the know on top priorities, while focusing on the specific action items that keep the business moving forward on a daily basis. If you feel you are a strong fit for this position, see the details below!

I CAN’T WAIT TO GET STARTED! Jobs If you have experience in the following areas, it’s a PLUS!

If you have experience in the following areas, it’s a PLUS!


    • Canva, ConvertKit, Asana, Kajabi, and or WordPress
    • Google Suite (mail, docs, drive, calendar), Slack, Calendly, and Loom
  • You have participated in any of the Proffitt Podcasting programs, including:
    • Proffitt Podcasting Course
    • The Poddy People Membership Community

Skills & Abilities


You can handle tight deadlines and adapt really well to changes on-the-go. Your ability to juggle multiple projects simultaneously — get things done, meet deadlines, and keep promises — is your superpower!

“Resourceful” is your middle name. With your ability to secure, manage, and allocate resources at all times, there’s not a task you can’t handle.

Tech Savvy

You take pride and ownership in your ability to get the job done! You can handle direct & blunt feedback and course-correct as necessary. And when it comes to learning a new tech tool, you roll up your sleeves and say, “Challenge accepted!”


You’re proud of your insane attention to detail and ability to present ideas and metrics clearly and concisely. You anticipate what’s coming around the corner – even if it’s a new challenge. And scrappy doesn’t scare you. “You give me a mess and I’ll Marie Kondo that in my sleep!”

Extremely Flexible

Our go-to verb is “PIVOT!”

And if you’re the person perfect for this job, you could write sonnets about your outstanding communication skills and ability to create strong relationships with vendors, contractors, customers, key people from other organizations. Plus, you adapt really well to changes on-the-go.

Your strong ability to solve problems (creative problem solving) is legendary! And you love the idea of not being locked into working 9-5, but embracing the “until it gets done” attitude. 

Web Design


What We Do

We help entrepreneurs start, launch, and market their podcasts to create deeper connections with their audience and produce content their listeners crave. 

In everything we do, we aim to inspire confidence and action. Our signature service is helping budding entrepreneurs break free in the areas of business that were once holding them back. We give them tangible proof that small actions every day build a business worth creating and a life guided by their own design. 

We lead a fun-loving, dedicated team that is committed to excellence, always sees the upside to any situation, and maintains the strength and flexibility to change course as our business evolves.


Meet Krystal Proffitt
Founder Proffitt Media

You might know Krystal Proffitt from her top-rated show “The Proffitt Podcast”, or from the courses and masterclasses she offers to help entrepreneurs with their podcasts. To learn more about our fearless leader, check out the details here.

Our Company Values


    Always deliver value; to your customers, to your team, and to the work you do.


    There is no “I” in team. We adopt the mentality of “it’s not about me” around here. We check our egos at the door.


    We strive on being consistent; with our content, our message, and ability to serve others.

  • FUN

    Memes are our love language and how we get through rough patches. Afterall, laughter is the best medicine. So while we take what we do very seriously, we know that fun is the reason we keep coming back to do the work every week!


    We stand by what is right and don’t “bend the rules”. If you see something, say something.


    Having a servant’s attitude towards team members, clients, customers, and members of the community is the foundation we stand on. If we fail to serve those that have helped us build this platform, then it’s not worth having.


    We have an attitude of gratitude ’round here!


HI, I'M Krystal Proffitt

Podcast coach, content strategist, best-selling author, lifelong cheerleader, and content marketer

Podcaster • Cheerleader • Coach •



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